Public Records

The City Clerk's Office is responsible for maintaining all official city records in compliance with state, federal, and local regulations. The City Clerk's Office maintains original fully executed ordinances and resolutions, agreements, minutes, and other legal documents pertaining to the operation of the city; campaign disclosure statements of local candidates and campaign committees; statements of economic interest (Mayor, council members, and designated staff); and inactive and permanent records in the citywide Records Center located at City Hall. The City Clerk's Office assists citizens and staff in researching city-related matters.

Special Note Regarding Police Reports


Requests for Police Reports are handled directly with the Citrus Heights Police Department (CHPD), located at 6315 Fountain Square Drive. Police Reports are to be requested in person. Before placing your request, please call the CHPD to confirm that the Police Report has been written and approved (approximately 10 working days from the date of the incident). Please make sure to have photo I.D. present upon pick-up. For additional information, please call the CHPD at 916-727-5500.

Public Record Requests


To obtain copies of public records that the city has on file, complete our Public Records Request Form (PDF) and return it to the City Clerk's Office.

It is the city's goal to provide the public with timely access to public information and records about their city and the business of city government. All requests for documents will be reviewed within 24 hours and responded to within 10 days in compliance with the California Public Records Act. There is a charge of $.10 per page for copies (plus any mailing costs); however, there is no charge to review the records at City Hall. The charges for copies of documents that are sent to a copy house for duplication and the charge for duplicating audio and visual tapes will be the actual cost of duplication.

Within 10 days of receipt of your request, 1 of the following will take place: copies will be provided, you will be notified when the records will be available for review (if there are voluminous records), you will be notified if additional time is necessary to compile the records, or you will be notified if the request cannot be granted and the reason why.

California Public Records Act


The California Public Records Act (Government Code Sections 6250 and 6268) was created to guarantee "that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in this state." Public records are open to inspection at all times during the city's office hours, and every person has a right to inspect and request a copy of any identifiable public records, except as provided for by law.

Additional Information


For more information, please contact the City Clerk's Office at 916-725-2448 or via CityClerk@citrusheights.net.

Senate Bill 272


Approved on October 11, 2015, SB 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.

Enterprise System


A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses within certain exception criteria.

Exception


If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

Catalog


The City of Citrus Heights enterprise system catalog can be viewed here. This document will be updated as needed.



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